Why is it important to have a Wedding Day Timeline?

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Venue: TradeWinds Island Resort

You’re getting married and already you’ve spoken with several vendors and the one question that may be asked over and over again is… who will be creating your wedding day timeline?  If you’ve hired a wedding planner or day of event coordinator, good news for you, they will assist you in creating a detailed timeline.  If a coordinator/planner simply isn’t in the budget for you and you’re having to create one yourself, and you’re not quite sure where to begin, allow me to share a few tips on creating a timeline that will help to keep it together and allow your wedding day to flow seamlessly.

Tip #1:  ALLOW ROOM FOR DELAYS

You can almost ALWAYS count on unexpected things to happen, but allowing extra time will alleviate the stress that follows.

Tip #2: CLEARLY COMMUNICATE WITH YOUR VENDORS

You’ve hired your vendors and now you’re waiting for your special day.  It is important to periodically touch basis with your vendors up to the day of your wedding.  One of the most important question to ask every vendor is “How much time will you need on the wedding day to effectively execute your job”?  Additional tips:

·      Product vendors such as your florist and bakers, ask for clear timelines for delivery and set up if applicable.    

·      Your hairstylist and makeup artist, how long will it take to style each person. (Bonus Tip: Request those that will assist you in getting dress, to go first so that they are free to help with any last minute things.)

·      When you and your bridal party are fitting for your dresses, have someone monitor the amount of time it takes for you all to get dress.  This will be important for determining amount of time for Bridal Party Prep.  Encourage the men to do the same.

·      If you do not have a wedding coordinator and you’re responsible for venue set up, ask the venue how soon are you allowed to have access to the venue set up.  (Bonus Tip: Sometimes vendors will allow you to set up the evening before as long as there aren’t any scheduled events…have not because ya ask not !

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ARE TIMELINES REALLY THAT IMPORTANT?

Have you ever attended a family event and people were assigned a task but all who were assigned to do a task had no idea of the who, what, when and where to be?  Can you say Chaos?   Without a detailed timeline OR following your time line, that is exactly what you can expect on your wedding day.  From a photographers perspective, the story being captured will reflect just that.  You can 100% count on missed photo opportunities that you will never be able to recapture, so YES…. IT IS THAT IMPORTANT!

S & S Hendley Photography helps you create a wedding day time line in the event you do not have a coordinator.  Here is a sample of a wedding day timeline that will help you get started.  Once your time line is created it is important that all vendors involved are provided a copy at minimum 2 weeks prior to the wedding day which will allow room for corrections.

Be sure to follow us on Facebook at S&S HENDLEY PHOTOGRAPHY and Instagram @sshendleyphotography to catch our Wednesday Wedding Day tips J.  Happy Planning!!

S&S Hendley Photography IS A TAMPA, FL PROFESSIONAL PHOTOGRAPHER, SPECIALIZING IN Weddings, Maternity, and Family Photography.  I'm a Photographer that serves the TAMPA BAY Area as well as  ST. PETERSBURG, CLEARWATER, SOUTH TAMPA, NEW TAMPA, LAKELAND, BRANDON, SARASOTA, PORT ST. LUCIE, FT. PIERCE, VERO BEACH, STUART, PALM BAY AND SURROUNDING AREAS.

 

Florist: Acuarela Events

Calligraphy: Love Offering

Linens: Kate Ryan Linens

Event Planner: The Apostolic Wife